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01

CONSTITUTION

 

Article III #2.  An Annual Membership shall terminate one (1) calendar year from the date a person submits payment and application for such membership.

 ____Yes ____ No

Revised to:  Annual Membership is January 1 through December 31. 

 

Article IV #4: The terms of office shall be from September 26 through September 25 of the following year.

____ Yes ____No

Revised to: The terms of office shall be January 1 through December 31.

 

Article VI #1:  The Annual Meeting of the membership shall be held in September prior to the 25thday.

____ Yes ____No

Revised to: The Annual Meeting of the membership shall be held in December.

 

Article VIII #1 The fiscal year shall run from September 1 to August 31 of the following year.

____Yes ____No 

Revised to: The fiscal year shall be January 1 through December 31.

 

 

BYLAWS

 

NOMINATION AND ELECTION PROCEDURE
1. A Nominating Committee shall consist of a Chairperson and volunteers recruited by each sports chairperson from the participants in that sport. There will be one volunteer from each sport in which less than 10% of the club’s membership participates and two volunteers from each sport with more than 10% membership participation. If no volunteers can be found, the sport’s chairperson shall serve on the Nominating Committee. The committee shall commence business no later than March 1st. In the event that a member of the committee is nominated for an office, that person shall relinquish his/her committee position. If the Chairperson resigns, the committee will choose a new Chairperson by majority vote, then recruit a new member-at-large.
2. The report of the Nominating Committee shall consist of no less than two candidates of each executive office, provided two qualified persons can be found and consent to run for each office. The report shall be published in the July and August issues of the club’s newsletter, the Sportscaster. The required qualifications for the executive officers are: (1) the President shall have served on the Board of Directors at least one year (but not necessarily the year prior to running for executive office), and (2) the Treasurer shall have some working knowledge of bookkeeping.
3. Once the Nominating Committee has selected the candidates that will run for each executive office, any other OSC member who desires to run for an executive officer position may have their names added to the ballot if a petition signed by at least 25 current OSC members is presented to the Nominating Committee by the June Board of Directors meeting. Write-in candidates will receive publicity equal to that received by the Nominating Committee’s candidates. The ballot will indicate which candidates were added to the ballot by petition.
4. The Nominating Committee shall appoint three tellers and prepare all necessary forms to conduct the election. A ballot shall be prepared for the election of all four offices.
5. A majority of the votes cast shall elect; if no majority is cast, then a second ballot shall be taken of the first two candidates receiving the highest number of votes in the first ballot. In the event of a tie in the first place, those two shall be the only two candidates on the second ballot. If a tie prevents the selection of the two top candidates, a vote shall be taken between those candidates tied to determine the second candidate.

____Yes ____No  Revised to: 

1.  The president shall appoint a Nominating Chairperson who will assemble a committee to recruit candidates for Executive Board.

2.  A bio of each candidate will be published no later than the November Sportscaster. The required qualifications for the executive officers are  (1) The President shall have served on the Board of Directors at least one year.

(2) The Treasurer shall have some working knowledge of Accounting.

3.  The Nominating Committee shall appoint two members to prepare all necessary forms to conduct the election.  If all positions are running      unopposed, the voting shall be done by a motion from the floor to accept all candidates by a show of hands.

 

DUTIES OF THE BOARD

____Yes ____No  Revise to:

DUTIES OF THE EXECUTIVE BOARD

 

The four elected officers shall meet together and appoint a chairperson of the standing committees which existed as of the preceding year.

____Yes ____No  Revise to:

Delete the whole sentence.

 

VICE-PRESIDENT

____Yes ____No 

Revise to: (c) Shall give notice of the date, time, and location of all meetings of the club and the Board of Directors.


SECRETARY

(c) Shall give notice of all meetings of the club and the Board of Directors.

____Yes ____No 

Revise to: The Vice-President Shall give notice of the date, time, and location of all meetings of the club and the Board of Directors.

 

(e) Shall see that each Board member upon confirmation of their Board position is provided with a current copy of the constitution and By-Laws, and continuing list of Standing Rules.
(f) Shall Maintain inventory records of all Club property.
(g) Shall maintain a list of members of past Boards of Directors      

____Yes ____No  Revise to: Delete all above 

 

EX-OFFICIO

____Yes ____No 

Add position of Ex-Officio to the Bylaws

     1.  Shall maintain an electronic copy of the Constitution, By-Laws and Standing Rules of the Club.

     2.  Shall bring a copy of the current Constitution, By-Laws, and Standing Rules of the Club to Board Meetings, and the Annual Meeting.

     3.  Appoints, and is in charge of, the Audit Committee.

     4.  Shall familiarize the Board of Directors with the contents of the Constitution, By-Laws and Standing Rules.

     5.  Shall ensure the enforcement of these Rules.

     6.  Shall ensure that the meetings are conducted in accordance with Robert’s Rules of Order

     7.  Shall extract from the minutes all Standing Rules and maintain a current list of same.

     8.  Shall ensure that copies of the Constitution, By-Laws, and Standing Rules be made available to all members upon request.

 

BOARD OF DIRECTORS 

 

1.  The selected chairperson will serve from November 1 till October 31.

____Yes ____No  Revised to:  The selected chairperson will serve from January 1 through December 31.

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